Free maintenance management system software

Learn More. An open-source and Open API system with a user-friendly interface and key features, such as scheduled maintenance, mobile access, and work order management. Fast and user-friendly software that offers asset management, scheduling, reporting, and work order management tools.

Open-source software for property and facility management. Easy to use with powerful features, including payment processing, rent tracking, and scheduling. Built with open-source technologies and designed for industrial, facility, and IT asset management. Offers a large selection of features.

Efficient and easily customized solution. Offers asset, work load, and inventory management tools. A solid option overall, but the website doesn't offer information on what the free plan includes. You can also assign specific technicians based on the type of maintenance. Preventative Maintenance: With checklists, forms and multiple scheduling options runtime, calendar , you can keep up with asset maintenance to prevent issues.

It assists workflows by granting access to manuals and past work information. Reports for category, asset type and user are available as well. It also lets you compare the work spent on preventative vs. User Classes: This feature is handy for companies with a lot of users and roles.

It defines permissions based on the role type, so every user has access to a certain level of abilities. This aids organization and ensures standardization. Limitations: It only supports one photo upload at a time. MPsoftware With cloud and on-premise hosting available, MPsoftware is a versatile CMMS platform that supports organized maintenance management, planning and scheduling.

A list of open work orders in MPsoftware. Top Strength Equipped with a maintenance scheduler, MPsoftware automatically creates and centralizes key dates on a calendar so you never miss routine maintenance. Free Features Include: Work Orders: You can get a daily analysis of scheduled work and generate requests for routine and non-routine cases. Work orders can include single or multiple jobs, locations and computers.

Maintenance Routine: Documenting your maintenance schedule with this feature lets you track the location, activities and frequency of regular upkeep.

You can leverage it to build maintenance project plans, factoring in usage hours, distance traveled and other information. Failure Analysis: The software shows you which equipment and assets fail the most, along with what caused those failures. With these insights, you can optimize planning and care for your assets. Equipment Catalog: With the ability to store comprehensive details on every piece of equipment in the platform, you can systematize and organize your data.

It supports notes, locations, specifications, plans and more, along with the option to add custom fields for any particular needs your organization has. Scheduled vs. Performed Graphs: Charts compare scheduled and performed activities on a monthly basis, allowing you to analyze trends month-over-month. Pay to Get: Consumption Documentation: The system simplifies the process of recording maintenance consumption and providing a record of services, parts and labor. Such visibility enables you to monitor resource usage and assess costs.

Predictive Measurements: For equipment that requires taking measurements e. Workload Distribution: This feature allows you to assign work orders to technicians based on their skills and availability, ensuring the tasks are completed on time and by the most qualified personnel. Detailed list of work orders in UpKeep. Free Features Include: Work Order Management: This feature helps manage all work orders, providing unlimited orders for equipment servicing or repair.

Work orders can include parts, and you can assign them to a third-party service team or in-house technicians. Maintenance Checklists: The platform includes prebuilt checklists, with the ability to add your own items if necessary. Checklists have default responses, which can also be customized.

A record of responses lets you easily view historical data. Work Requests: Any user is allowed to submit a work request. Purchase Orders: You can generate purchase orders and the system will automatically add parts to your inventory once the order is fulfilled.

Pay to Get: Workflow Automation: Assigning work orders to technicians based on predetermined if-then rules, the software ensures the right people work on the right projects. Additional automations for work request assignment and approval, along with purchase order fulfillment, approval or declination, removes a lot of manual labor.

Time and Cost Tracking: You can keep budgets in check and assess expenses with this robust feature that includes drill-down into specific projects. Costs can be itemized for later analysis, and the data captured lets you see any assets or personnel that are taking up too much of the budget. Meter Readings: The system logs data such as oil pressure and generator temperature to facilitate monitoring the physical condition of equipment so you can generate work orders at the right time.

The ability to record data on how long an asset has been running provides a better understanding of asset performance. Limitations: It lacks the capability to request purchase orders. The dashboard view in Fiix. Free Features Include: Dashboards: With out-of-the-box and customizable templates, you have a lot of flexibility to decide what data you want to track. The visual nature of the feature makes it easier to gain insights and see where KPIs are at without crunching a bunch of raw numbers.

Preventative Maintenance: Supporting a max of 25 project maintenance tasks, this feature gives you a decent amount of functionality. You can set the triggers based on events, meter levels or time duration.

Calendar: This feature provides a real-time summary of work orders and their status to assist with scheduling resources. Notifications: Delivered via email or as push notifications, these alerts keep you apprised of situations involving low stock, assets going offline and more. Multi-Site Management: Companies with multiple sites can streamline and simplify their operations with a central data repository that pulls in real-time information from all locations.

You can also assign a universal currency and language. Reporting: Whether you want the convenience of prebuilt reports or the flexibility of custom reports, Fiix has plenty of functionality. It automates the generation and delivery of reports, with options to set time intervals and specify recipients. Limitations: Every maintenance worker requires their own license to use the software.

Additional factors you should think about include: Selection Team: This is the group of individuals who are in charge of making a decision. While creating new tasks, teams can add notes, assign equipment, color-code priority ratings, etc. Managing work orders in UpKeep Source. As a maintenance manager, here are a few key questions you can consider asking the software vendor:.

This article was updated on May 3, Products considered for this article had to:. Products that met all of the above criteria were selected for the article.

Content Writer at Capterra, passionate about technology and software research. Based in New Delhi, India. I love playing cricket and listening to music. Comment by Dan Taylor on Jul. Comment by Quetzal Acosta on Jul. I will definitely explore some of the options you recommend here. I manage a really small maintenance team for a boutique hotel, and I would like to bring something that could help us assign and keep track of our maintenance work, as well as keeping an inventory of the physical assets in our facility.

I tried Fiix, which I really liked, but, in all honesty, too expensive. I guess we are truly small, within the small business category. What would you recommend, given our budget limitations? Thank very much. Comment by denis moreeuw on Jul. Anyone of above? Comment by Jaidyn Moore on Jul. Along with providing a digital form rather than traditional paper-based work orders, a CMMS work order represents the central element of your maintenance database.

Comment by Matt on Dec. It has also the Mainenance Scheduling feature. Comment by Bryan Christiansen on May. There is a subscription cost, however, the tool is low cost and very easy to use.

Comment by Benjamin Gabay on Feb. Comment by Geoff Hoppe on Feb. Comment by software for asset management on Feb.